(“We”) are committed to protecting and respecting your privacy when you visit our website. This privacy policy sets out how we will process and use any personal data that you provide to us, or that we may collect from or about you as a result of visiting our website. For the purposes of the UK GDPR and Data Protection Act 2018 we are the data controller.
In the event that we ask you to provide any information by which you can be identified when using this website, then we will only use that information in accordance with this privacy policy.
Please note that this policy may be updated from time to time. Please therefore check this page to ensure that you continue to be in agreement with any changes that we may have made.
This version is V02. The effective date for this policy is 16th July 2025
Harrington Sinclair Law is constituted as a Limited Company, registered in England and Wales with Company Number 15390426 (“the Business”).
Address: Morland House, 18 The Parks, Newton-Le-Willows, WA12 0JQ
Telephone Number: 0151 452 6017
Web Site: harrington-sinclair.co.uk
The information we collect
We may collect the following information:
- Your name,
- You contact information (including email address and telephone number),
- Information such as postcode, preferences and interests,
- Client identification and proof of address,
- Other information used in connection with customer surveys and/or offers,
- Other information in respect of your case such as tenancy agreements and credit agreements etc
- Call recordings for training and monitoring purposes
- Technical date including IP address, dates, times, browser type and location
This information will normally be collected from you by means of the following:-
- You instruct us Instruct us to act on your behalf
- Make an enquiry via the forms on our website or via the telephone
- Use our website
We may also obtain information from third parties depending on the type of claim i.e medical records, landlord disclosure documents and DSAR requests.
How we use the information we collect
The information that we collect is used:
- To deliver legal services to you on your instruction.
- To answer enquiries that you make prior to any formal instruction.
- To avoid any conflict of interests as we represent you
- To keep you informed about our services, or insight into industry trends and best practice, if you have opted- in to receive these communications
- To fulfil our regulatory obligations
- For auditing purposes
- To invite you to our networking events with expert speakers on topics which we believe will be of interest to you.
- To process a job application
- To fulfil our obligations as an employer
- To provide benefits to you as an employee
- To adhere to regulations set out by the Solicitors Regulatory Authority
- To maintain security of our office and IT infrastructure
- To invoice you, and to track payments you make or payments made to you
- To send you information which we believe may be of interest
Legal, Regulatory & Audit and Data Sharing with Insurer
- We may be required to share certain client data with our business insurer, regulators, The HMRC or with law enforcement and/or their appointed auditors or agents for the purposes of audit, compliance, risk assessment, or claims handling. This may include access to client records, communications, and transaction history, but only to the extent necessary for the insurer to fulfil its obligations or assess our compliance with insurance terms.
- By engaging our services, you acknowledge and consent to such disclosure, which will be conducted in accordance with applicable data protection laws and limited to the minimum necessary information. We will take reasonable steps to ensure that any third party receiving such data maintains its confidentiality and uses it only for the specified purposes.
Please note that where information is sent to you following your consent to receive that information you may at any time unsubscribe or withdraw your consent by contacting the office on the details below :-
Email: peter.dodd@hs-law.co.uk
Tel: 0151 452 6017
Post: Morland House, 18 the Parks, Newton-Le-Willows, wA12 0JQ
The legal bases for processing upon which we primarily rely are contractual, consent and legitimate interests.
- We believe that all these purposes are justified on the basis of our legitimate interests in running and promoting the firm, our contractual requirements to deliver the agreed legal services to you, and our legal obligations, both as a Limited Company and responsible employer. The exception is for marketing about our services which are not similar aligned or which are supplied by trusted third parties, which we carry out on the basis of consent.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. These include:
Retention
In the event that you do not instruct us in relation to a legal matter, then we will retain your personal data for a period of 6 years.
In the event that you instruct us to act for you in relation to a legal matter, then we will retain your personal data in accordance with our usual retention periods, details of which are set out in our terms of business sent to you on confirmation of instructions.
Links to other websites
In the event that you follow links to other websites from our website, we cannot provide any assurances in relation to the content, accuracy or privacy of those websites, and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. You should exercise caution and look at the privacy statement applicable to the website in question.
Your Rights
In the event that you are not happy with any aspect of our website or our use of your personal data. In the first instance, please contact us at info@hs-law.co.uk. You have the right to complain to the Information Commissioner at ico.org.uk – Tel: 0303 123 1113.
You have the right to obtain confirmation that your personal data is being processed by us and obtain a copy of your personal data from us. This will be provided without charge. Please send such requests to info@hs-law.co.uk.
You also have various other rights in relation to your personal data which you may be able to exercise (depending upon the circumstances). These include:
- the right to ask us to correct personal data,
- the right to ask us to delete your personal data or stop processing it, unless it is necessary for us to retain it to comply with our legal obligations and/or the exercise or defence of legal claims,
- the right to restrict our use of your personal data,
- the right to object to us using your personal data.
- the right to data portability of any personal data that you have supplied us with. You have the right to ask that we transfer the information you gave us from one organisation to another or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering a contract and the processing is automated.
If you wish to exercise any of your individual rights, you can do so by informing a member of our team or by contacting our Data Protection Officer by emailing info@hs-law.co.uk
Harrington Sinclair Law use the following marketing agents and Lead generators from time to time:
Marketing Agents & Lead Generators
Activate Digital Limited, Privacy Policy – Activate Digital
London Bridge, privacy_policy_v1.pdf
Claims Boost, Claim Boost Media | Privacy Notice
Olton Alexander Limited, FRN: 833941, Privacy Policy – Olton Alexander
We use Olton Alexander and its trading styles to introduce leads to us for PCP claims.
Marketing agents may capture data pass to Olton Alexander Limited and/or Harrington Sinclair Law, in some cases, to re-engage with customers to assist with the completion of their claim registration prior to passing to Harrington Sinclair Law. Re-engagement may include, but is not limited to, email and SMS notifications. All re-engagement will include an option to opt out. If you have any queries about marketing, please address them to info@hs-law.co.uk
Valid8 Valid8 | IP for the purposes of a soft credit search with one or more credit reference bureaus.
Our Marketing & Your Rights
For our own products and services that are similarly aligned to a service that you have enquired about or engaged Harrington Sinclair law for, we may, from time to time, contact you about this under the legal basis of Legitimate Interests. If you do not wish us to do this or you wish us to stop this at any time, you can opt out of marketing by e-mailing info@hs-law.co.uk and tell us that you wish to opt out of marketing.
For products and services that are supplied by trusted 3rd parties, or which are ours, but which are not closely related to your original enquiry or business with Harrington Sinclair Law, we rely on your consent to contact you about the same. You can withdraw consent at any time by e-mailing info@hs-law.co.uk and tell us that you wish to withdraw consent.
IP ADDRESSES AND COOKIES
We may collect information about your computer; this is statistical data concerning your browsing actions and does not identify you individually. This information includes your IP address where available, operating system and browser type, for system administration and to report collective information to our advertisers.
Harrington Sinclair Law authorised and regulated by the Solicitors Regulation Authority. SRA Number: 8007453. Limited Company registered in England and Wales. Company Number: 15390426. Registered Address: Morland House, 18 The Parks, Newton-le-Willows, WA12 0JQ.
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